Accounting Assistant

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Office New York
Experience 1-3 years
Date Listed Jan. 2020
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About the Role

Handel Architects is an award-winning design firm with offices in New York City, Boston, San Francisco, and Hong Kong. Our work straddles the boundary between architecture and urban design, leveraging individual opportunities to create something greater: positive urban and social change. We are a fast-paced and results-driven company, and are always looking for people that share our passion.

The New York office is currently looking for an Accounting Assistant to provide administrative support. The successful candidate will work closely with the Controller and Billing Manager to maintain a comprehensive financial system for our firm.

Responsibilities

  • Generate statements/letters for Accounts Receivable Aging accounts
  • Assist with Accounts Payable
  • Monitor employee timesheet submittals for weekly/monthly deadlines
  • Enter Partners timesheets
  • Assist with compiling employee expense reports
  • Prepare monthly project printing audit
  • Liaise with Consultants to verify accuracy of invoices, track missing invoices, respond to inquiries, etc.
  • Request and manage document files in hard copy and electronic form – project contracts, project insurance certificates, invoices, etc.
  • Track data and prepare a variety of reports
  • Recommend actions to resolve discrepancies
  • Investigate questionable data
  • Assist in other administrative tasks

Qualifications

  • Bachelors degree in Business or Accounting and 1-3 years of relevant work experience
  • Competency in Microsoft applications including Word, Excel and Outlook; experience with Deltek VantagePoint a plus
  • Superior analytical, quantitative, interpersonal, and written/verbal communication skills
  • Keen attention to detail and an innovative mindset
  • Proven ability to multi-task and meet deadlines in a fast-paced environment
  • Demonstrates a sense of urgency to meet business demands
  • Able to work autonomously with little to no oversight
  • Team player
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