Operations Assistant

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Office New York
Experience 2+ Years
Date Listed Apr. 2019
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Job Description

This individual is responsible for the maintenance and upkeep of the physical plant of the office and will also assist certain members of our overhead staff to ensure that the office runs efficiently. They are to see that the office space is properly supplied, kept clean and orderly, and is properly serviced by our Landlord and vendors. The Operations Assistant will also play a critical part in executing projects with the Operations Manager, IT Manager, and Marketing Team. This individual requires a positive attitude, daily interaction with all office staff and principals, and as a proactive approach to all required tasks.

Responsibilities

  • Assist Operations Manager with any HR or office related needs
  • Assist IT Manager with basic technology needs
  • Assist firm Partners with administrative tasks (travel arrangements, packages, license renewals)
  • Routinely check inventory of copy room and order necessary supplies (toner, special inks, plotter paper and special paper)
  • Re-stock and refill all pantry and copy room items (printer paper, plotter paper, tape dispensers, staplers, etc.)
  • Routinely check inventory of model shop and order necessary materials. Work with model builders in terms of ordering last minute items (refer to model shop materials list)
  • Tidy up office common areas when needed- i.e. conference rooms, open space, pantry, and copy room
  • Manage facility related items (floor cleaning, desk/table repairs, lightbulbs)
  • Assist with scheduling repairs and servicing of pantry appliances, copy room machines, and model shop machines
  • Provide reception relief and assist with conference room set up and clean up
  • Organize material library and schedule updates
  • Manage the firm's archive system and off site storage
  • Maintain and update office seating plan
  • Assist with planning office events and happy hours

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